4 steps to win a school tender
Step 1
Register
Make sure to register for tender notifications so that you never miss out on valuable opportunities
Step 2
Participate
Ready to bid on a tender? Complete our onboarding form and sign the tender participation agreement to get started!
Step 3
Showcase
Showcase your business as the right match for the school by proving that you are credible, capable, compatible, and competitive
Step 4
Sign
After being appointed by the school, the next step is to sign the supply agreement. with the paperwork taken care of, you can start bringing value to the school
4 steps to win a school tender
Step 1
Register
Make sure to register for tender notifications so that you never miss out on valuable opportunities
Step 2
Apply
Interested in participating in a tender? Apply by completing our tender registration form and signing our tender participation agreement
Step 3
Compete
Compete with your peers through our 4C evaluation process to demonstrate that you are the right match for the school.
Step 4
Award
After being appointed by the school, the next step is to sign the supply agreement. with the paperwork taken care of, you can start bringing value to the school
Our fees to suppliers
Once appointed by the school, you will be required to pay a nominal set-up fee
Participate in
our tenders for free
At SchoolAdvisor, we believe that every supplier should have the opportunity compete for business without barriers. That's why participating in our tenders is free. Simply apply, and you're ready to go!
Benefit from flexible payment options
We recognise that managing cash flow is important for small businesses, which is why we offer flexible payment plans for the set-up fee, allowing you to get started without the financial strain.
One-Time
Set-Up Fee
Our set-up fee is only payable once, allowing you to focus on delivery value to the school from day one without any ongoing costs.
Frequently Asked Questions - Supplier Edition
Before tender launch
What is the process of participating in a tender?
You need to complete two steps: first, register your interest to participate, and second, sign the Tender Participation Agreement.
Does it cost anything to take part in the tender?
No, participation in our tenders is free.
Is it required to register to participate for each tender separately?
Yes, it is required to register to participate for each tender separately. Registering for one tender does not mean you are automatically registered for all other tenders.
After tender launch
After tender launch
Where do I go if I have questions or need more information?
If you have any questions, please post them in the e-procurement platform under the message tab. We endeavour to respond to all questions within 24 hours.
Can I contact the school for more information?
Contacting the school is not permitted during the tender process. Please direct all your questions to us via the messaging tab in the e-procurement platform, so that we can ensure all questions are responded to and shared with all participating suppliers.
What criteria will be used to evaluate the tender submission?
Supplier bids are evaluated through a series of four sequential gates, each representing a different specific theme: credible, capable, compatible, and competitive. Every school has a different set of requirements; therefore, we recommend reading the tender fact pack, which outlines the content and weightings of each evaluation theme.
What are the common reasons for bid being rejected?
Typically, we see two trends. In Evaluation Gate 2, the quality of written responses is a major factor in not being shortlisted. Similarly, for Evaluation Gate 3, during the supplier pitches, lack of preparedness and not aligning the supplier pitch with the school’s outlined agenda are common reasons for rejection.
Will I receive feedback as to why I did not pass a specific gate?
Yes, we do provide written feedback. However, we cannot accommodate face-to-face debrief sessions.
Tender award
Tender award
When is the SchoolAdvisor set-up fee payable, and is it payable every year?
The Set-up Fee is payable once the school has issued a letter of intent and is only payable once.
What is SchoolAdvisor’s role after the tender process has concluded?
Once the tender process has concluded, our involvement ends, and the appointed supplier takes over to initiate the onboarding process.
General
General
Where and how can I raise my concerns or make suggestions regarding the tender process?
Please raise all concerns or suggestions via the messaging tab in the e-procurement platform.
How long does the entire tender process typically take?
The tender process typically takes two to three months, whereas Tender Lite takes 2-3 weeks.
Can I withdraw my bid after submission?
Yes, you can withdraw your bid after submission. If you would like to withdraw your bid, please send us a message via the e-procurement platform and we will ensure that your bid is excluded from consideration.
How is the confidentiality of my bid information maintained?
All supplier bids are treated with the highest level of confidentiality. Please read more about how confidential information is handled in the Tender Participation Agreement.
