Your 5 steps to tender success
Whether you’re tendering for a fleet of buses or cleaning services, we guide you through our proven tender framework
Step 1
Get Started
Get in touch and pay your refundable deposit to kick off the process.
Step 2
Define Your Needs
Complete our kick-off questionnaire to outline your requirements and evaluation criteria, and chat with your dedicated tender representative to ensure everything is aligned.
Step 3
Launch your Tender
We then launch your tender to our marketplace of suppliers, ensuring you have access to the best options available.
Step 4
Evaluate Suppliers
As suppliers respond, we guide you through our 4C Evaluation Model providing detailed insights on how each one measures up against your criteria.
Step 5
Award to the Best Supplier
Finally, you award the tender to the supplier that impresses you the most, confident that you've made a well-informed, fact-based decision.
Your 5 steps
to tender success
Whether you’re tendering for a fleet of buses or cleaning services,
we guide you through our proven tender framework
Step 1
Get Started
Get in touch and pay your refundable deposit to kick off the process.
Step 2
Define Your Needs
Complete our kick-off questionnaire to outline your requirements and evaluation criteria, and chat with your dedicated tender representative to ensure everything is aligned.
Step 3
Launch your Tender
We then launch your tender to our marketplace of suppliers, ensuring you have access to the best options available.
Step 4
Evaluate Suppliers
As suppliers respond, we guide you through our 4C Evaluation Model providing detailed insights on how each one measures up against your criteria.
Step 5
Award to the Best Supplier
Finally, you award the tender to the supplier that impresses you the most, confident that you’ve made a well-informed, fact-based decision.
We Do the Work, You Reap the Benefits.
Throughout the process, we handle the heavy lifting—from building your tender package to handling the paperwork with your appointed supplier — allowing you to focus on what matters most – managing your school’s operations.
Effortless tendering, managed 100% online
Our goal is to simplify and streamline the tender experience for you. With our entire process seamlessly managed from our cloud based platform the Hive, you can:
Stay Informed
Receive notifications of any assigned tasks or important updates as your tender progresses.
Track Progress
Easily monitor the status of your tender on your dashboard
Get Support
Chat with your dedicated tender representative whenever you need guidance – we’re here to help.
Stay in Control
As the gatekeeper, you can seamlessly shortlist suppliers and reject those who don’t meet your requirements.
Selecting the right supplier with confidence
Selecting the right supplier with confidence
We understand the importance of choosing the right supplier—there’s no margin for error. To help you with you identify the best fit for your school’s needs, we use a structured evaluation methodology that supports data-driven decision-making.
We guide suppliers through our 4C Evaluation Framework, using a funnel approach to rigorously test them at each stage.
As we progress through each gate, you’ll receive a Supplier Report Card that shows how each supplier performed, with grades assigned from A to F, so that you clearly see which suppliers excelled and which fell short.
Gate 1 – Credible
Are they reputable and reliable?
Gate 2 – Capable
Do they have the necessary qualifications and experience?
Gate 3 – Compatible
Are they a good fit for your school’s culture and requirements?
Gate 4 – Competitive
Do they offer value for money with competitive pricing?
As we progress through each gate, you’ll receive a Supplier Report Card that shows how each supplier performed, with grades assigned from A to F, so that you clearly see which suppliers excelled and which fell short.
Frequently Asked Questions – School Edition
How do we get the tender process started?
To start the process, get in touch with our friendly School Procurement Specialist team, sign our Terms of Service, pay the refundable School Deposit, and voilà—you’re ready to go!
How long does the whole tender process take?
We can move as quickly as you allow. Typically, a full tender process takes about two months, while a tender lite can be completed in as little as two weeks.
What are my responsibilities during the tender process?
While we handle the bulk of the work, your role in the tender process is crucial. You’ll need to inform us of your requirements, evaluate the suppliers, and ultimately decide which supplier to appoint
Will I have a dedicated person to deal with?
Yes, you will be assigned a dedicated Tender Representative who will guide you through the entire process—from understanding your needs to handling the paperwork with your appointed supplier.
When do I get my deposit back?
Your deposit will be refunded as soon as we receive the set-up fee from your appointed supplier. Alternatively, you have the option to transfer the deposit to another tender if you prefer.
Can we run multiple tenders at the same time?
Yes, we can run as many concurrent tenders as you need. However, we recommend appointing different representatives from your school to help distribute the workload.
Are your suppliers vetted?
We vet that any suppliers you consider are legitimate entities with the necessary documentation, such as company registrations and tax clearance. While we ensure these basic qualifications, assessing whether the supplier has the required capabilities and is the right fit for your needs is something you will need to evaluate. We will, of course, facilitate the process to support your decision-making.
What happens after the contract is awarded?
Once the contract is awarded and the tender process is officially complete, we will hand over all materials shared by your appointed supplier during the tender process. Your appointed supplier will then initiate their onboarding process with you.
Why do I need a procurement policy?
A procurement policy ensures your school makes informed, consistent, and fair decisions when purchasing goods and services. It clearly defines who has the authority to make decisions, outlines procurement processes based on spending levels, and guides supplier selection. With a procurement policy, you maintain transparency and accountability, helping your school operate more efficiently and ethically.
